Bylaws concerning Leonard Medal, Nier Prize and Fellows:
Rules for operation and nominations of the committee:
A. Nominations for the Leonard Medal and Nier Prize:
- Examples of "closely allied fields of research" eligible for consideration include experimental and theoretical studies of the following: lunar and planetary samples, meteors, meteoroids, interplanetary dust particles, asteroids, comets, tektites, and impact phenomena; origin and evolution of the solar system and its components.
- Members of Council and the Leonard Medal Committee are ineligible for consideration for the Leonard Medal and Nier Prize during their terms of office. Nominations pending or received during their tenure will be kept by the Secretary in suspended status, and will be reactivated only after the nominee has regained eligibility.
- The Secretary of the Society will call for nominations by announcements in the early autumn issues of the journals of the Society each year. Such nominations will normally be accepted up to January 15 of the next year for consideration in that year. All members of the Society are eligible to submit nominations. Non-members are also eligible but their nominations must be seconded by a member. During their term of office, members of the Council and of the Leonard Medal Committee are not allowed to nominate candidates. This rule modified by the Council 7/28/2013.
- The minimum requirements for a nomination for the Leonard Medal are: a) A formal letter of nomination, b) A biographical sketch of the candidate, c) A list of publications covering the work to be considered for the award, d) Additional substantive information, such as statements as to the importance of the nominee's research to the field of meteoritics and/or to the research of others, e) One supporting letter; additional supporting letters are encouraged, but limited to a total of three (3) supporting letters. f) Hard copy will be accepted, but electronic copies are encouraged.
- The minimum requirements for a nomination for the Nier Prize are the same as for a nomination for the Leonard Medal. In addition, a nomination for the Nier Prize must include the candidate's birth date. If a substantial portion of a Nier Prize candidate's research was performed and published in collaboration with a research advisor (i.e., in a student or post-doctoral relationship) or under multiple authorship, then a statement which describes the nominee's leading role in the research is strongly encouraged. The recipient will be a scientist who has not yet reached his or her thirty-fifth birthday at the end of the calendar year in which he or she is selected by the Council, or whose doctorate was awarded no more than seven calendar years before the year of selection by the Council.
- Nominations will remain active for five years, with the appropriate age restriction for the Nier Prize. However candidates who are deemed insufficiently qualified may be dropped after the second year by unanimous vote of the committee.
- Renominations require the same documentation as original nominations. For the Leonard Medal, renominations must be at least three years after the original nomination has expired.
- If independent nominations of a candidate are received in the same year, the first received will be considered the nomination and the others will be treated as supporting letters.
B. Committee procedures
- The Chair will review all nominations received and take such actions as may be necessary to complete the documentation of each candidate. He/She will acknowledge the receipt of any nominations or supporting letters that have been received other than through the Secretary of the Society and will so advise the Secretary. He/She will also consult with the Chair of the Barringer Award Committee, to determine whether any candidates have been nominated for both awards. In such a case, the two chairs shall remain in close communication throughout the selection process.
- The Committee shall critically examine each nomination for significant inaccuracies or exaggerations. If the Committee lacks expertise, then it shall, upon request of any member, seek confidential outside advice. Any such information, whether internal or external, shall become a permanent part of the nomination.
- The Committee will review the available pool of nominees and will identify other worthy candidates. The Chair will obtain nominations for the strongest of these candidates (as determined by a straw poll), by soliciting volunteers within the Committee and assigning the remaining cases. Committee members are free to seek outside help in preparing nominations, and to supplement nominations with their own evaluations or other material.
- The Committee and Council shall observe strict confidentiality throughout the entire selection process. Documents, remarks, and criticisms regarding qualifications of nominees may not be communicated to anyone not a member of the Committee or Council. Persons providing nominations, documentation, or advice shall also be urged to maintain confidentiality.
- The Chair will ensure that Committee members have all available documents on every candidate under active consideration, and a copy of these rules.
- Voting should conform to recent practice. The Chair will distribute ballots on which members rank each candidate in order of preference, with 1 for first choice, 2 for second, etc.
- The Committee shall discuss the results of the first ballot before proceeding to the second ballot. Whenever possible, the Committee shall meet at the LPSC for this purpose, but in any event, the Chair shall schedule the second ballot only after all members have had an opportunity to exchange views in person or by letter. Members may offer comments or supplementary information on candidates who, in their opinion, ranked higher or lower than they deserve. After such discussion, the Chair will decide on the number of candidates to be included in the second ballot. Members of the Committee may call for further ballots until their first and second choices are defined.
- The Committee will advise the Council of its first and second choice for each award, or if it considers that no worthy candidate has been nominated. The Committee will also review the status of the remaining candidates and report the list to Council.